Job Openings >> Executive Administrative Assistant - Conference Office
Executive Administrative Assistant - Conference Office
Summary
Title:Executive Administrative Assistant - Conference Office
ID:1097
Location:Pennsylvania
Entity Name:Allegheny East Conference
Department:Office
Employment Type:Full-Time
Description

Allegheny East Conference is seeking a highly organized and professional Executive
Administrative Assistant to support the Office of the President and Ministerial Department by
performing a variety of high-level administrative and operational tasks. This individual will play a
critical role in managing communication, scheduling, and coordination for executive leadership

Key Responsibilities

Executive Support

  • Manage complex calendars, appointments, and meeting schedules for the President and Ministerial Director.
  •  Coordinate domestic and international travel arrangements, including itinerary creation and conference registrations.
  • Screen calls, emails, and other communications; prioritize and respond on behalf of the President/Ministerial Director.
  • Perform other duties as assigned

Communication & Documentation

  • Prepare, draft, and edit correspondence, reports, presentations, and other documents with accuracy and professionalism.
  • Attend meetings, take minutes, and follow up on action items.
  • Create and manage daily communications and ensure timely, accurate messaging across internal and external stakeholders.

Data Management & Reporting

  • Maintain ministerial activity reports and compile annual tithe reports from employees for executive review.
  • Conduct research and analyze data to support executive decision-making.
  • Maintain digital and physical filing systems in accordance with organizational policy.

Project Coordination &  Events

  • Coordinate logistics for internal and external meetings, events, and cross-functional projects.
  • Serve as liaison with internal staff, board members, constituents, and external partners.


Qualifications

  • Must acknowledge and accept the principles, beliefs and practices of the Seventh-day Adventist Church and be a member of the Seventh-day Adventist Church in regular
  • standing.
  • Minimum five (5) years of administrative support experience, preferably supporting executive-level leadership. Additional experience may substitute for education.
  • Proven ability to manage multiple priorities, exercise discretion, and maintain strict confidentiality.
  • Strong organizational, problem-solving, and multitasking skills.
  • Exceptional verbal and written communication skills.
  • Demonstrated professionalism, initiative, and attention to detail.


Education

  • Associate degree required in Office Management, Business Administration, Communication, Applied Science or an Administrative Assistant Associate’s degree
  • Bachelor’s degree preferred.

Additional experience may substitute for education.

Technical Proficiency

  • High proficiency in Microsoft Office Suite or related software.
  • Comfortable using virtual collaboration platforms (Zoom, Teams).
  • Ability to adapt to and learn new technologies quickly.


Additional Information
This position requires someone who is proactive, detail-oriented, and capable of operating with
minimal supervision. The successful candidate will demonstrate sound judgment, grace under
pressure, and a heart for service in a mission-driven environment.

ApplicantStack powered by Swipeclock