Allegheny East Conference is seeking an Administrative Assistant to support assigned ministries/departments by performing a variety of clerical and administrative tasks. 

DUTIES:

• Answers and transfers phone calls, screening when necessary.
• Maintains digital and physical records and filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Uses computers to conduct research and generate/prepares reports, presentations and other documents.
• Assists directors and staff in preparation of meeting agendas, performing as recording secretary.
• Assists in scheduling and setting up online and in-person meetings.
• Maintains calendars for assigned ministries/directors.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for assigned directors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

QUALIFICATIONS

• Must acknowledge and accept the principles, beliefs and practices of the Seventh-day Adventist Church and be a member of the Seventh-day Adventist Church in regular standing.
• Proven clerical/secretarial skills required.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Must exhibit extensive initiative and be adaptable and able to evaluate priorities.
• Ability to perform office and support duties with speed and accuracy.
• Must be able to handle multiple simultaneous assignments, work independently, and meet constant deadlines with utmost confidentiality.

EDUCATION/TRAINING

Associate's degree in a related area. Bachelor's degree preferred.

EXPERIENCE

Three (3) or more years of experience in administrative support work. Experience and education may be substituted for one another.